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How To Benefit Your Organization Using A Training Tracking Software

6 Ways To Benefit Your Organization Using A Training Tracking Software
As a large organization, it can be quite challenging to keep track of all the training you have on offer. From knowing which training you have running at any time, to tracking the training each staff member has completed, it can quickly become a difficult job to manage.

Boost Your Onboarding Training ROI With The Right Training Tracking Software
Discover the benefits of training tracking software, the essential metrics you need to track, and how useful training tracking software can be for onboarding!
However, training tracking software is here to save the day! Let’s take a look at all the ways training tracking software can benefit your organization!

1. Easily Assign Staff Members To The Training
Once you’ve decided on all the training that your internal team needs to complete, the next stage is to assign the appropriate training to each person. They may be some training sessions that everyone in your business will have to complete, such as first aid training or fire safety training. However, there will also be some specific training that each staff member needs to do individually. This could differ depending on which team they are in, the level of their position within the company, and the skills they need to develop in order to grow in their current role.

Using training tracking software will give you the ability to easily set up your training courses and then add the relevant staff to each training course quickly and easily. Once you’ve set up the courses, you can quickly assign students to each course. You can either do this by uploading a list of all the students who are going to attend each class, or by going through all your student records and adding them to the course manually, which makes adding new staff to already established courses really quick and easy.

2. See Who Has Completed Which Training
One key piece of functionality from any training tracking software is the ability to see in an instant what training each student has completed. This is really important for a number of reasons:

Keep track of who has completed mandatory training, like fire safety training, to ensure your company is always legally up to date with your training.
See who still needs to attend a training session the next time you run an instance of that training.
Create visibility for managers and team leaders to keep up to date with the training progress of all their team members.
Great for reporting and auditing.
Using training tracking software means you can quickly log in and either click on a training session and see how everyone has completed it or click on an individual student and quickly see all the training they have completed.

3. Keep Track Of When Training Needs To Be Redone
If you run training sessions that are only valid for a set period, your training tracking software can help you keep track of when your staff will need to resit the training for it to remain active.

You can set the expiry date for each training course which runs out at some point, and then run a report regularly to see which training is about to expire. You can then schedule a new training session before the expiry date to ensure everyone is always kept up to date with all their relevant training.

4. Have A Clear Onboarding Plan Set Up For New Staff
Using training tracking software is not only great for your current staff, but it’s also the perfect way to set up a clear onboarding plan for any new staff you bring into your team.

Once you’re clear on all the training each different staff member in your business needs to complete, you can create a learning path for each specific job role and all the different training that entails. That way when a new team member joins your business, you can simply add them to the specific learning path for their job, and they will automatically be added to all the relevant training they need.

5. Offer A Mixture Of Training Methods
If you use a training tracking software that is part of a larger training management system, you may have the functionality of a Learning Management System to help support your learning offering. This means that you can offer lots of different training methods to your students, including classroom-based sessions, eLearning, and blended learning.

This means that even though you are using different training methods, you can still schedule and manage all your courses from one central point and track all your training from the same place as well!

6. Offer Additional Training To Staff
While you may have a training schedule set up for the mandatory training, you want your staff to complete, that doesn’t mean that has to be the only training you offer your team. You could also provide them with access to additional training sessions—probably eLearning courses so they can complete them whenever they have some free training time—so they can improve the skills that they want to work on personally.

Using a training tracking system means that your staff members can browse all the training sessions you have on offer and sign up to them themselves, and you will still be able to track all the training they have completed!

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READ ALSO
How To Choose The Ideal Training Tracking Software For New Employee Onboarding
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Kim Morrison
By Kim Morrison
January 10, 2019
4 minutes to read
Comments


LEARNING MANAGEMENT SYSTEMS
How To Choose The Ideal Training Tracking Software For New Employee Onboarding
Learn the main features you need to look for when it comes to picking the ideal training tracking software for employee onboarding.
How To Choose The Ideal Training Tracking Software For New Employee Onboarding
Roman Samborskyi/Shutterstock.com
Employee Onboarding: What Kind Of Software Do You Need To Track Your Newbies?
What do you need to look for when it comes to buying new training tracking software to help with employee onboarding? It can be hard to know what the key features are and think about the things you really need for your training to run more smoothly.

Boost Your Onboarding Training ROI With The Right Training Tracking Software
Discover the benefits of training tracking software, the essential metrics you need to track, and how useful training tracking software can be for onboarding!
Let’s take a look at the most important features of the training tracking software we have picked to ensure you get the best new system possible.

1. Store Staff Details With Ease
The first thing you need to be able to do with training tracking software is to store all your staff details with ease. Not only will this make keeping track of all your team members really easy, but it will also provide you with a full training record for every member of staff in your business.

This is why it’s important to get training tracking software that offers CRM functionality, as it means you won’t have to swap between multiple systems in order to track everything you need to.

Having a record for each student also means it will be easy to sign staff up for training courses, as you can quickly add them to your course listings.

2. Schedule Training Courses In A Few Clicks
Speaking of course listings, you may think that course-scheduling functionality is only good for training providers who are selling external training, but the truth is it can come in handy for training departments and internal training as well.

When it comes time to set up all your training courses for the year, you want to make sure you can do it as quickly and simply as possible, so your team isn’t wasting lots of time on admin tasks.

Training tracking software with course scheduling capabilities means that you can set up a page in your system for each course you are running. Not only will this page include all the details for each course, so the information is easy to reference whenever needed, but it also means that you can quickly assign students to each course instance. This creates an instant class list for each course so that you can send course details to all the relevant students. It also means both your internal team and your students can log in and see which courses they have been signed up to, all without creating lots of manual work for your team.

3. Create Personalised Learning Tracks
When it comes to staff training, and especially employee onboarding, the ability to create personalized learning tracks will make everyone’s life much easier! When you are deciding which training sessions all your team members will need to complete in a certain period, it’s important to map it all out to ensure you’ve covered everything, and everyone is aware of all the training that needs to be done.

Training tracking software with learning tracks will give you the ability to set up personalized learning tracks for your entire team, which will link to the training sessions you have already set up. This means students will be able to work their way through the training sessions in the order you have set, and then the software will keep track of their progress for you, making it easy for your internal training team to keep an eye on everything that’s going on.

4. Supports Different Types Of Learning
When you’re setting up your employee onboarding courses in your training tracking software, it’s key that your system supports all the different types of learning that you offer, and not just one kind. This means that you will be able to schedule and sign students up to any type of course, and not have to worry about a type of learning you offer not being supported or even having to use multiple systems to keep track of all your training.

This means that your training tracking software may integrate with your Learning Management System (LMS) so students can participate in eLearning directly from your training tracking software, but it should also allow you to set up classroom-based, blended, or Virtual Instructor-Led Training sessions (VILT) so you can manage all your training from one central location.

5. Integrate With Other Tools You Use
It may be a challenge to find training tracking software that offers absolutely everything you are looking for as a training department, but that’s okay! Instead, look for a system that covers everything you need training tracking-wise, and also integrates with other tools that you use as a department, such as a survey tool for student feedback, or a bulk-emailing tool to make emailing your team much easier.

If you can integrate other systems with your training tracking software, this means you can still manage everything centrally from one place, but continue to use the tools you love and get the exact functionality you need to run your department effectively.

Kim Morrison
By Kim Morrison
January 15, 2019
5 minutes to read
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LEARNING MANAGEMENT SYSTEMS
How To Track Your Training From Start To Finish With Administrate’s Training Tracking Software
Learn how Administrate’s training tracking software can make keeping an eye on your training easy from start to finish!
How To Track Your Training From Start To Finish With Administrate’s Training Tracking Software
Foxy burrow/Shutterstock.com
6 Ways A Training Tracking Software Helps You Track Your Training From Start To Finish
If you’re looking for a tool to track your internal training from start to finish, then a Training Management System (TMS) like Administrate could be the best option for you. Not only does it come with training tracking software functionality, but it also has a lot of other features built-in which are particularly useful for a training department.

Boost Your Onboarding Training ROI With The Right Training Tracking Software
Discover the benefits of training tracking software, the essential metrics you need to track, and how useful training tracking software can be for onboarding!
Let’s take a look at how you can use Administrate’s TMS can make tracking your internal training straightforward to manage!

1. Set Up Your Training Courses
The first stage of tracking your training is to set up all your training courses. Scheduling your courses within Administrate’s Course Management System will make keeping track of all the separate instances of your courses really easy and mean everyone in your internal training team will be able to reference the same information from one central place.

Administrate also supports lots of different kinds of learning, such as classroom-based training, eLearning, blended learning, and Virtual Instructor-Led Training (VILT). This means you can track all your training from one place, rather than having to spread the information across multiple different systems.

Using Administrate’s course templates feature will make setting up your courses a total breeze, as you can create templates for each course instance, meaning every time you schedule a new session of that course all the standard information will be prepopulated, and you will only need to fill out the changeable information, such as the date and the time.

2. Assign Your Students
Once you have set up all your training courses, you need to assign all your students to the relevant courses in order to ensure you can keep track of all the training your staff has completed with your training tracking software.

You can either have your internal training team assign the students to the courses manually, or you can send out links to your students allowing them to sign up for the courses themselves. You can use Administrate’s CRM to store all your staff information, so you have a record for each staff member, which can then be used to assign the training courses.

3. Contact Your Students
If you have signed your students up for the courses yourself, the next stage is to make your team aware of the training sessions they have been signed up for. Administrate makes this easy through the use of automated communications, which can be set up ahead of time, and will be sent automatically when they trigger.

First of all, you’ll want to create email templates for all the basic emails you plan to send to your students. In this instance, you’ll want to create one which sends students the details of the training courses they have been signed up for. This will include things like the course title, the time, the date, and the location of the course, or a link so they can click through to your LMS (Learning Management System) to complete the course via eLearning. With the use of merge fields, the emails will be personalized for every student they are sent to.

Next, you need to decide on your trigger events. In this case, you would want to set one up for a new course registration which will be sent to the student who has signed up for the course.

Once all this is set up, an email with all the course-related details will be sent to each student, for each of their training courses, whenever you sign them up for a new course.

This means your students are always kept updated on all their training details, but your internal training team doesn’t have lots of manual work to complete, as it’s all done automatically.

4. Track Training Progress
Now you have all your courses set up, you can use Administrate’s training tracking software to track all your training with ease.

Classroom-Based Sessions
When it comes to classroom-based sessions, you can easily use Administrate to track all the training your team completes. You can give your instructors access to the system to check off the attendance of the students, so you always have an up-to-date record of who has completed what.
eLearning
By using Administrate’s built-in LMS, you can easily track all the eLearning your students complete, as once a module or a course has been completed, the students’ record will automatically be updated to show all the training they’ve finished.
5. Ask For Training Feedback
You can also use Administrate to ask for training feedback for each of the courses you run in order to make sure you have the most up-to-date opinions of your team on your training offering.

Using Administrate’s SurveyMonkey integration, you can send personalized surveys to each staff member on a course, again using an automated communication, therefore cutting out the need for lots of manual work for your team.

All the information that is collected via the surveys will be pulled back into Administrate, and you can then report on it using the reporting system. This allows you to always know how your courses are performing and make positive changes for the next time the course runs to ensure you’re always providing the best training possible.

6. Track When Training Needs Completing Again
If you have training sessions that need to be completed on a regular basis to ensure your staff remains certified, Administrate can help you easily track when the training needs to be completed again.

First of all, each staff member’s training record will show the dates they last completed a training course, so you can easily pull a report on when a certain training course was last to complete to ensure everyone’s training is still in date.

Secondly, you can set up an automated communication to send to both your internal training team and the staff members concerned to let them know their training is about to expire. Once the training has been completed, simply set up an automated communication to send again a month (or whatever period you like) before the training is due to be sat